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Positions Vacant

We are looking for a Major Grants Executive, an Office Manager and a Database Manager to join our team. If this sounds like you or someone you know, please see the full job descriptions below.

The Role:                     Major Grants Executive

Location:                     Sydney, NSW

Reports to:                  Head of Philanthropy

Position Type:           Full time

The Role & Responsibilities:
The Major Grants Executive reports into the Head of Philanthropy and is an integral part of our work, both with our program countries and in serving our donors. This multi-faceted role has primary responsibility for the management of, and reporting on, our major grants and the programs they fund with both our program countries and donors. You will be the central point of contact for our program country teams in terms of grant oversight, including working with them to develop an implementation plan (with key milestones and budgets) and to monitor progress against the plan. You will also be the key communicator to our donors, including creating proposals and reporting back to our donors.

Specifically, the role includes:

Grants Management
• Work with overseas program partners in multiple countries to develop funding opportunities for programs and – for the programs that the Fundraising team feel are a good match for our donors – develop an implementation plan with the program partners that include key milestones and budgets
• Prepare proposals for potential donors based on the plans developed with program partners and work with the Head of Philanthropy and other team members to present the proposals to donors
• Work with the program partners to monitor performance of the programs against the plans at least on a quarterly basis (including assessing whether key milestones are achieved on time and expenditure levels are appropriate against the budget) and where necessary agree with the program partner any remedial action that is required to meet the plan
• Maintain compliance with grant agreements including ensuring grant instalments are paid by donors on time and are sent to purpose (working with the CFO) and that reporting requirements are complied with, taking responsibility for meeting high standards of effectiveness, timeliness, and completeness
o Monitor and maintain the program and investor reporting schedules and requirements
o Draft compelling progress reports to donors that fully capture program progress and impact
o Assemble all necessary supporting materials and documents including budget reports, outcome measurements, success stories, etc.; submit reports to donors

Relationship Management
Manage multiple relationships with key stakeholders, including:

• Work with the Head of Philanthropy and other members of the Fundraising team to build, harness and maintain authentic connections and relationships with:
o Major restricted donors
o Government and public trusts and foundations
o Corporate partners
o Community fundraising groups
including ensuring they are kept engaged with THPA work through regular communications in addition to the formal reporting under the grant agreement
• Partner with program partners in Africa, India and Bangladesh to create program funding opportunities and where appropriate to support them in the development of the skills needed to implement and manage those programs
• Work with and connect with the Global Office including with:
o the measurement & evaluation team to ensure we can meet our donor expectations
o the program and finance team to ensure they can coordinate globally the governance oversight of programs
• Connect with the Grant Managers in other funding countries to ensure that there is no duplicate funding and to consider if there are any joint funding opportunities available

This work will at times require overseas travel to program countries and to meetings with other funding countries as well as international conference calls outside of normal office hours.

Background & Experience

• A Bachelor’s Degree in international development or similar (or equivalent experience)
• A minimum of 4+ years experience developing and implementing multiple grants
• Proven project management expertise including the ability to make decisions, solve problems, prioritise tasks, set key milestones, forward plan, meet deadlines and deliver results effectively and creatively
• Proven relationship management skills ideally including dealing with multiple stakeholder groups in different countries
• Strong administrative skills with the ability to set priorities and manage multiple tasks under minimal supervision in effective and efficient manner
• Financial literacy including demonstrable experience in budget development and reporting to internal and external stakeholders
• Demonstrated excellent written and verbal communication skills for a range of audiences
• Excellent presentation and proposal skills
• Experience managing and working with customer and/or fundraising databases

• Experience on the ground in a developing country – ideally in one of our program countries in Africa, India or Bangladesh

Personal Attributes
• Ability to build rapport and create authentic connections and relationships
• Detail-oriented task completer
• Ability to make decisions and creatively problem solve
• Enthusiastic team player who works well independently
• Proactive, values driven, resilient and honest
• Positive, passionate and energetic with a high outcome focus
• Ability to innovatively and creatively manage workload, including setting up and overseeing volunteers to perform tasks
• Passionate about joining a global movement of people from all over the world playing a part in ending world hunger

How to apply for this job

To apply for this role please send your cover letter and resume to

The Role: Database Manager

Location: Sydney, NSW

Reports to: CEO

Position Type: Contract with the opportunity to go Full Time

The Role

You will be responsible for managing the Raiser’s Edge database and ensuring it is optimised to support a wide range of fundraising activities. As the organisation has only recently transitioned to Raiser’s Edge, you will need to have a strong working knowledge of Raiser’s edge and the ability to guide staff and make recommendations on how to best use the system.

Key responsibilities include:

  • Developing and reviewing processes to ensure the system is being used efficiently
  • Ensure data quality and integrity is maintained
  • Processing donations and issuing receipts using batch processing
  • Updating investor records
  • Import data from external sources using Importomatic
  • Create complex queries, reports and exports
  • Setting up funds, campaigns, appeals and events
  • Administration of donor journey
  • Develop user manuals for RE
  • Provide basic training to all staff
  • Make recommendations to staff on how to best utilise RE and data insights
  • Respond to investor inquires
  • Assist with financial reconciliation process
  • Ensure system security and PCI compliance

Selection Criteria

  • Strong knowledge of Raiser’s edge
  • 2+ years managing a fundraising database
  • Strong attention to detail
  • Good phone manner and customer service skills
  • Good problem-solving skills
  • Clear communication skills, both verbal and written
  • Basic Microsoft Excel skills

Desirable Skills

  • Ability to analyse data and make recommendations to fundraising team
  • Experience using Crystal Reports
  • Fundraising experience

How to apply for this job

Please include:

A cover letter and your statements against the selection criteria

Your resume (CV) including two referees

Applicants can apply via email to: